Blazing Swan 2018
Theme Camp Nominations Now Open!

Please read all info below and then click on the nomination form link button at the bottom of the page to start on the road to getting your camp ready for Blazing Swan 2018

 

What is a Theme Camp?

Theme Camps are the interactive core and cultural lifeblood of Blazing Swan.

You must nominate your Theme Camp (at the bottom of this page so you read up all the info on here first, yes the very, very bottom) to be a Theme Camp at Blazing Swan each year and receive placement at Jilakin Rock City. Registered Theme Camps (once your Theme Camps Nomination has been approved) will be publicised and printed in the Blazing Swan WTF (Where’s The Fun) Guide to be distributed at Blazing Swan.

A Sound Camp is a Theme Camp who’s primary gift is music, dance and sound. All Sound Camps must nominate for placement.

An ideal Theme Camp creates a visually stimulating presence and provide a communal space and opportunities for interaction with participants.

Creating a Theme Camp takes commitment, time and good organisational skills. It is hard but rewarding work, and we advise that you create a team of people to help you. Once registered, there is also a whole community of people out there wanting to help you, just ask!

Blazing Swan will try to assist you where we can and provide as much information to help you bring the gift of your camp to Blaze. If you are unable to find information from the Theme Camp Hub on Facebook please email us your questions.

Please note that all participants of Blaze must hold a valid ticket to obtain entry into the event. Blazing Swan may, at its discretion, offer discounted tickets to theme camp members. 

Read below for information on bringing your own Theme Camp to Blazing Swan.

New for Blazing Swan 2018

Theme Camp Grants

Blazing Swan will be issuing grants to Theme Camps. Grants will be in the form of cash to help you realise your camp with assistance from Blazing Swan. We first trialled this in 2017 and have tweaked a few issues with it for 2018 and hopefully we have ironed out most of the issues.

Tickets

A limited amount of subsidised tickets are available exclusively for approved theme camps ($200).

Structural Approval

2018 Blazing Swan Theme/Sound Camps that have structures over 3 metres high or with a area 50 metres squared or larger require a Mandatory Structural Approval Authority Sign Off.

Please fill out the the soon to be released Google doc with any drawings, sketches and diagrams plus any other information that may help your application to move forward. You will need to assign someone in your camp to be the ‘Competent Person’ or structural advisor as we are bound by state laws, namely the ‘Health Act (Public Buildings) Regulations 1992’ and a ‘Statement of Construction’ for the Shire of Kulin amongst other documents, which require a person from you camp to sign off on your structural and electrical requirements.

Camp Layouts

Theme Camp Layout Plans

Following the guidelines below, please prepare your camp layout plan prior to starting your Placement Questionnaire. Layout plans are submitted as file uploads into the Questionnaire.

  • Accepted formats are Joint Photographic Group (.jpg), Portable Network Graphics (.png), or Portable Document Format (.pdf). Limit file size to approximately 1 MB. Most printer drivers will allow a document to be saved as a .pdf file. Hand-drawn layouts are discouraged, but you may photograph a drawing or sculpture of your layout with a digital camera, in order to create a .jpg file for submission. Please include your camp name and contact information in your camp plan.
  • Layout plans must be an overhead view of your camp.
  • Include both frontage and depth dimensions in feet.
  • Be A4 “landscape” (horizontal) orientation, best suited for black & white printing — avoid dark, cluttered backgrounds.
  • We know they’re visually impressive, but please do not use satellite photos of previous years.
  • Mark out significant features and each project within your camp area:
    • Where is the camp entrance?
    • Where is the main structure or area for the participant interactions?
    • Where are vehicles parked?
    • Where are generators?
    • A camp frontage view is requested, but not required.
    • When submitting your plan as a digital file, be sure the file name is your unique camp name (NOT the generic “camp plan” or “layout plan”).
    • When writing or replying to us, ensure your camp name is in the subject line of all emails.

Here is an example plan from Glow Labs and a write up of their process is here

camp-layout

 

If you have any enquires please email: themecamps(at)blazingswan(dot)com(dot)au

 

Happenings – WTF?!

As Theme Camps you will be encouraging participation hosting interactive activities and to be interactive you need to let people know what you are doing so they can come and participate. The best way to do that is let us know what you are planning and we can put it into the WTF!? Guide.

Most camps will host 2-4 big nights (so they can enjoy parties at others camps as well). When you let us know your schedule, we will coordinate with the rest of the community to make sure the fun lasts all week, and that you can work and play without missing out.

We encourage you to create a Facebook page or group. Here you can share what your camp is bringing to JRC and even get new members for your camp! This is also a great way to coordinate your theme camp.

If you wish to advertise your camp or event, you may publicise your plans on:\

When advertising at Jilakin Rock City, please remember that flyers and stickers are an unintentional cause of MOOP problems. Because we are committed to ‘Leave No Trace’, blackboards or body stamps are a more practical option.

Fire or Flame Effects in Theme Camps

If you plan to have any fire of flame effects in your Theme Camp you MUST notify the Theme Camps Crew to discuss your plans by the 1st of February , 2017. The The Theme Camps Crew requires sufficient time to assess the dangers associated with your fire/flame effect and recommend the necessary safety precautions required by your camp in order to run the effect. You will need sufficient time to potentially modify your effect to make it safe.

Flame effects that have not been assessed as safe and issued a Burn Permit will not be allowed to operate at Jilakin Rock City.

MEDICAL: Keep a well-stocked first aid kit in camp. If possible, have at least one member of your camp certified in first aid and CPR.

FIRE: Minimum, Keep a 2.3kg, ABE type fire extinguisher in camp should a fire start, we recommend damp towels as 1st use in a kitchen fire

Radical Self Reliance

All your needs must be thoroughly thought through to make your camp completely autonomous. This includes power, water and building equipment. Be prepared to haul everything out that you’ve brought in. Or if your camp is to be burned, be prepared to clean up any debris left over, including screws and nails. And (seriously) all cigarette butts. The managing principle of our city is LEAVE NO TRACE. There are no bins or rubbish collection service for the site

Early Entry

All registered Theme Camps are allowed early access to the JRC this year from Sunday, 25th March. This gives them a full four days to set up their personal camp, prepare and decorate their camp so it’s nice and shiny come opening day. All Theme Camps will have to vacate site by midday on Thursday, 5th April, two days after the event has closed. This is so we can clean up the rest of the event by the weekend. After the event closes on the April 3rd, no music or parties will be allowed and if any occur they will be immediately shut down by management.

Your camp lead must register crew names for early entry PRIOR TO the event at themecamps@blazingswan.com.au, as we will be onsite and communication will be haphazard after this date. If you do not have an early entry ticket, you will have to wait till gates open, outside of the venue.

Generators

While the drone of raves in the night is something we can all adapt to, the relentless noise of a generator is quite another. Just as bad, is the exhaust, it can be like sleeping inside a garage with a car running to your neighbors.

You should first consider environmentally friendly energy solutions but if you do choose to bring and share a generator, please be considerate of others by following these guidelines:

  • Bring the quietest generator you can afford, and the smallest that will meet your actual needs. Larger generators are more difficult to transport, use more fuel and create more pollution.
  • Don’t run your generator late at night or early in the morning.
  • Place the generator as far from other camps as possible.
  • Cover your generator with a sound shield or baffle. Do NOT bury it to shield the noise.
  • Make sure people can’t trip over any power cords

Please think of others when placing your generator, it needs to be as far from other camps as possible and make sure people can’t trip over power cords. Cover your generator with a sound shield or baffle. As we experienced last year, water can be a real risk so you need to look at getting RCD’s attached to the generators.

Sound

If you have a large sound system and/or plan to play some kicking tunes really loud you will be placed in the Sound Camp area. Remember we are a community and free expression is allowed as long as we are not impacting on others experiences negatively. We ask that you try and remedy noise issues with each other first as we are all friends out at JRC, if that doesn’t work ask the awesome Rangers and they will see what they can work out. In the theme camp section (i.e. camps where sound is not their main gift) sound is limited to smaller systems or to a level that doesn’t impact on your neighbours, we are finalising the sound policy for Blazing Swan: Inspiration which will be available shortly

Waste

Sort your waste as you go by setting up separated recycling collection. Be responsible for your own rubbish. You and your crew also need to bring your own cups, bowls, plates and cutlery; disposables are strongly discouraged. If you are operating any kind of bar, encourage all bar flies to BYOC (bring their own cup) instead of resorting to disposable ones.

Rubbish and recycling

Plan ahead! Theme Camps can generate a lot more rubbish and recycling than an ordinary camp. Consider what you pack in so you have less to pack out or dispose of. Take unnecessary plastic wrappings off items, transfer items sold in plastic bags or boxes to Tupperware or crates. Bring plenty of heavy-duty garbage bags.

Be kind to your neighbors and don’t dump your rubbish in neighboring towns, roadside bins or service stations on your way out. Instead, plan for a rubbish and recycling run to either Kulin Tip or bring it back to Perth

MOOP

You will need to organise a Leave No Trace plan for your camp, which you will be asked to submit to the Theme Camp Team when you register online.

Make sure everyone does a MOOP (Matter Out Of Place) sweep of your camp before you leave. Every little bit of MOOP, including nails, cable ties, peanut and eggshells, glitter, cigarette butts, anything that is not part of the natural environment, must be taken away.

Leave no trace really does mean LEAVE NO TRACE

 

 If you want any more info on camps we suggest looking deeper into Burning Man’s Camp info link here

Nomination & Placement

Theme Camp and Sound Camp nomination is open from July 2017 until the 31st October 2017.

Criteria for Nomination

  1. Camps should be visually stimulating, have an inviting design and a plan for bike parking and crowd management.
  2. Camps must be interactive. They should include activities, events and/or services within their camps and they must be available to the entire Blazing Swan community.
  3. Camps must be neighbourly. This includes keeping sound within set limits, controlling where camp generators vent exhaust and easily resolving any boundary disputes that arise.
  4. Returning camps must have a good previous MOOP record.
  5. Camps must follow Blazing Swan safety protocols (this includes structural, electrical, waste, sound and accessibility requirements, as well as fire, fuel and generator mangement and any other areas defined by the organisation’s org management team).

*If the deadline for Theme Camp grants and cheap tickets has passed, don’t despair as we may be able to assist you in other ways, please email themecamps@blazingswan.com.au

How to register your Theme Camp

You must nominate your camp to be eligible to register. Nomination means that your camp will be assessed to see that you are bringing a safe and entertaining presence to Blazing Swan. All groups planning to bring a Theme/Sound Camp to Blazing Swan must nominate ASAP to assist us in the planning process.

1. Fill out the Theme Camp Nomination and structural forms for your Theme Camp.

2. Blazing Swan will review your nomination and and collaborate on how to best meet the safety and interactivity requirements from both the State government and Blazing Swan Inc.

3. Once your nomination is accepted, the boring stuff is done and we can turn our attention to on how to have fun!!!

We will use the nomination forms to place camps in an area that is optimal for their goals as well as minimising negative impacts, such as sound style conflicts and operating times. Once you your nomination has been accepted you will be located on the map that will be in the WTF (Where’s The Fun) guide and distributed to all participants so they can find you.

We also have a Theme Camp Facebook Page to help camps coordinate, collaborate and share ideas, such as sharing generators, helping build structures, notify of fundraising events etc.

The Nomination form will be available until the 31st October 2017

NOTE: State Laws apply at Blazing Swan, as specified in our community principle of Civic Responsibility. So to ensure that everyone has a fun time, and the fun does not stop:

It is a non-negotiable requirement of all Theme Camps at Blazing Swan that they are designed, constructed, operated and removed at event-close, so that they do not cause injury or harm to any person or the environment.

Many factors go into placing camps at Jilikan Rock City (JRC) such as: sound, size, activities and goals, and if you have been to JRC before. Sound camps or louder camps are placed near or facing The Playa (lake) in our higher-noise area, while camps seeking quieter locations get placed in the quieter camping zone up near the entrance.

When working out the space that you will need, please consider everything your camp will contain. Some ideas of things to include: space for your vehicles, public theme camp areas and a private area for your camp only.

Thank you for your interest in creating a Theme Camp for Blazing Swan!

Nominate Your Theme Camp

Time till Theme Camp Nomination ends